The Garden Records and Infomation Management system (GRIM) is the North Carolina Botanical Garden's collection management system. The system is comprised of 10 primary tables: PLACES, COLLECTIONS, ACCESSIONS, PLANTINGS, CONDITIONS, ARTIFACTS, SOS COLLECTIONS, LOCATIONS, PERSONS, and TIMELINE that are defined below.
: A PLACE is defined as any specified area within which an item is collected. An item is normally a living plant or a plant propagule, but it can also be plant voucher specimen or a photograph or digital image of a collected living plant, plant propagule or specimen.
: The COLLECTIONS table contains collection records of living plants, plant propagules, plant voucher specimen or collected plant images.
: The ACCESSIONS table contains records of living plants once they are installed in the garden. In rare cases, (such as for some conservation accessions) plant material not actually planted in the gardens may be accessioned into GRIM.
: The PLANTINGS table contains data about the accessioned plant from the time it is installed in the garden until its death or removal.
: The CONDITIONS table contains data about the condition of an accessioned plant after it is installed in the garden until its death or removal.
: The ARTIFACTS table contains data about benches, sculpture and other items in the garden from the time they are installed until their removal.
: The SOS COLLECTIONS table contains collection records from the Seeds of Success program.
: The LOCATIONS table is similar to the PLACES table as it deals with specified areas. However, LOCATIONS records are unique because they contain accessioned plants. Thus, all LOCATIONS records define areas on the grounds of North Carolina Botanical Garden.
: Any human being, living or dead, who is in any way associated with a GRIM record gets a PERSONS table record.
: The TIMELINE table contains data about significant events in the Garden's history.